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June 21, 2010
Reminder on Validation of CITES Documents

Current U.S. Fish and Wildlife Service (F&W) regulations require CITES documents to be properly validated or certified by the Wildlife Management Authority prior to exportation.

The CITES validation/certification by the inspecting management authority confirms that the contents of the shipment matches all the information on the documentation, including the quantity and species.  Please note that the quantity of specimens validated or certified may be less, but not more, than the quantity stated at the time of document issuance.  The same unit of measure must be used.

CITES-regulated shipments arriving in the U.S. without a validated CITES certificate will not be accepted by F&W.  These shipments are considered unlawful and will be detained or seized.  To avoid detentions and/or seizures of these shipments, importers should ensure that the shipper tender the shipments with the validated documents (if allowed by the origin country) or obtain the validation prior to exportation, if importers’ export operations can support this process.

Original-validated CITES documents must accompany each shipment.

The following are several important general requirements regarding wildlife imports to the U.S.:

  • An Original CITES document must have complete information to be valid.
  • If the CITES document includes a signature space for the applicant/permittee, the person or entity who applied for the CITES permit must sign the CITES document; otherwise the CITES document is not valid.
  • The CITES document must be validated/certified by the inspecting management authority at the time of export or re-export.  This validation confirms that the actual quantity of CITES specimens in the shipment does not exceed the quantity authorized on the CITES document.
  • The Original validated/certified CITES document must accompany the wildlife shipment.
  • For Commercial shipments of wildlife, the U.S. importer must obtain a U.S. Fish and Wildlife Import/Export License – See Import/Export License at: http://www.fws.gov/le/ImpExp/Regional_Permit_Offices.htm
  • The Commercial Invoice must include a complete description of the wildlife product, including the common and scientific name (genus/species).
  • If the commodity is not regulated wildlife but rather a “Faux” look-alike product, include this information on the Commercial Invoice.  More of these “faux” products are being tendered, and having this information on the CI will improve the import clearance processing of the shipment.

For more information, please contact your local FedEx Trade Networks Transport & Brokerage office. For a complete list of office locations go to http://www.ftn.fedex.com/us/locations.

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